PHOTOGRAPHY & VIDEO SERVICES AGREEMENT

Between Houdini Portraits LLC ("Photographer/Videographer") and [Client Name] ("Client")

1. Parties & Effective Date

This agreement is effective as of [Date] between Houdini Portraits LLC and the Client.

2. Services

The Photographer/Videographer agrees to provide photography/video services as outlined in the attached proposal or invoice.

3. Payment & Deposits

• Deposit: A non-refundable deposit of 30% of the total price is required to secure the appointment. This deposit covers preparation costs and is applied to the total fee.

• Balance: The remaining balance is due [Specify Date, e.g., "on the day of the shoot"].

• Kill Fee: Cancellations within 72 hours of the appointment incur a kill fee of 50% of the total price in addition to forfeiting the deposit.

4. Watermark Policy

• Purpose: All delivered digital files include watermarks to:

◦ Protect against unauthorized use, editing, or distribution.

◦ Attribute credit to Houdini Portraits LLC when shared publicly (e.g., social media).

• Removal: Watermarks may be removed for $25 per image. To request removal:

1 Submit file names to the Photographer.

2 An invoice will be issued; unwatermarked files delivered after payment.

5. Artistic Style & Editing

The Client acknowledges the Photographer/Videographer’s distinct artistic and editing style. Custom editing requests outside this style are not permitted to maintain brand consistency unless otherwise stated in a mutual written agreement.

6. Turnaround & Delivery

• Standard Delivery:

◦ 7 business days for packages ≥$300.

◦ 10 business days for packages <$300.

• Expedited Delivery: Available upon formal request (email/phone) for an additional fee.

• Delivery Method: Final files delivered via Dropbox link. Client must download files promptly.

7. Scheduling & Rescheduling

• Appointments: Clients must arrive on time. Late arrivals forfeit their deposit without refund.

• Rescheduling:

◦ Permitted if requested ≥120 hours before the appointment (no new deposit required).

◦ Requests <120 hours require a new deposit (subject to availability).

◦ All rescheduling is subject to availability.

8. Studio Policies

• Security: All studio interactions are recorded for safety and ethical compliance.

• Conduct: The Photographer reserves the right to terminate services without refund for rude, irate, or policy-violating behavior.

9. Client Responsibilities

• Provide shot lists, location permits, or necessary approvals at least 24 hours prior to the shoot.

• Ensure all subjects under 18 are accompanied by a parent/guardian during the session.

10. Copyright & Usage Rights

• Copyright: The Photographer retains full copyright ownership of all images/videos.

• License: Client receives a non-exclusive, personal-use license. Commercial use requires written consent.

• Model Release: Client grants permission for the Photographer to use images/videos in portfolios, marketing, or publications unless otherwise stated in a mutually written agreement.

11. Indemnification

The Client agrees to cover all costs, damages, or legal fees arising from third-party claims related to the shoot (e.g., unpermitted locations, unapproved subjects).

12. Termination & Liability

• Termination: The Photographer may cancel services for policy violations, retaining the deposit.

• Liability: The Photographer is not liable for unforeseen circumstances (e.g., equipment failure, weather).

13. Communication

• Business Hours: 10:00 AM – 6:00 PM. Messages/calls outside these hours will be addressed during the next business day.